How to Make a Document Read Only in Word

Please Note: This article is written for users of the post-obit Microsoft Give-and-take versions: 97, 2000, 2002, and 2003. If you lot are using a later version (Give-and-take 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Read-Merely Documents.

Read-Only Documents

Sometimes you'll want to circulate a file to other people, but you don't desire them to alter your words. In that location are several ways you can make your document read-only. The start, and simplest, mode is to utilise the capabilities of your operating system to make the change. Just create your document, and and then (from exterior of Word) modify the backdrop of the document to indicate it is read-only.

The other fashion to attain this is from within Word itself, by following these steps:

1. Create your document every bit yous usually would.
2. Choose Save As from the File menu. Give-and-take displays the Save As dialog box.
3. Specify the location and proper name of the file every bit you want it saved.
4. Depending on your version of Word, either click on the Options push button (Discussion displays the Save tab of the Options dialog box) or click the Tools button and and so choose Security (Word displays the Security dialog box). (See Figure ane.)



Figure one. The Security dialog box.

5. In the dialog box you can specify a password and read-simply recommendation for the file.
6. Click on OK to close the dialog box. Discussion again displays the Save As dialog box.
7. Click on Save to save your file.

The only trouble with these approaches to protecting your document is that anyone can notwithstanding load the file and then use the Save As option control to save their ain re-create of the document. The only sure way around this is to save the document in another application format (such every bit a graphic image or in Adobe Acrobat) that precludes any apply of the information except for reading.

There is another option that may also fit the bill. This involves saving your certificate as a Discussion class, which tin be easily protected. To accomplish this, follow these steps if you lot are using Discussion 97 or Give-and-take 2000:

1. Choose Protect Document from the Tools carte. Discussion displays the Protect Document dialog box.
2. Choose the Forms pick.
3. Enter a password at the bottom of the dialog box.
4. Click on OK.
5. When prompted, enter your password once again.
6. Relieve the file as normal.

If yous are using Word 2002 or Word 2003, follow these steps:

1. Choose Protect Document from the Tools menu. Word displays the Protect Certificate pane at the right of the document window.
2. In the Editing Restrictions department of the pane, cull the Allow Just This Blazon of Editing checkbox. Word enables the drop-downward list nether the checkbox.
3. Using the drib-down list, choose Filling In Forms.
4. Click Yes, Beginning Enforcing Protection. Word displays the Start Enforcing Protection dialog box. (Come across Effigy 2.)



Figure 2. The Starting time Enforcing Protection dialog box.

5. Enter a countersign (twice) in the dialog box.
6. Click on OK.
7. Save the file as normal.

Now nobody can modify your document without knowing the password.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Discussion is the most popular discussion processing software in the world.) This tip (158) applies to Microsoft Word 97, 2000, 2002, and 2003. Yous tin find a version of this tip for the ribbon interface of Discussion (Word 2007 and later) here: Read-Merely Documents.

Writer Bio

With more than than l non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized writer. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more nearly Allen...

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